The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a state-owned organisation. We work worldwide in the field of international cooperation for sustainable development. We offer the experience, the regional and technical know-how of GIZ in the global market and provide international clients with expertise in terms of economic and result-oriented services.

The GIZ South Africa, Lesotho and eSwatini Country Office in Pretoria is looking fill the position of Finance Officer.  Our client is seeking candidates that transform, deliver high impact and sustained results.  

Qualifications & Experience:

Education:

• A BCom degree in Accounting; Auditing or similar area

Professional experience

• At least 5 years’ professional experience in a comparable position.

• An In-depth knowledge of accounting software;
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications. (e.g. MS Office);
• Willingness to try something new in terms of digitalization;
• Confidential handling of data and information;
• Very good knowledge on the English language, ideally a knowledge of German;
• Proactive attitude towards personnel and institutional changes;
• Team player;
• Intercultural skills;
• Result orientated performance;
• Good communication and writing skills;
• Willingness to update skills as required by the tasks to be performed - corresponding measures are agreed with management.

• Ensuring that financial administration functions well in accordance with GIZ standard procedures;
• Effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Head Office;
• Performing tasks independently in compliance with GIZ’s Processes and Rules (P+R);
• Financial planning, monitoring and accounting for GIZ-assisted projects;
• Giving advice to the projects, business partner and counterparts;
• Contributing to the development and implementation of department processes.

  General Services For GIZ-Assisted Projects/Programmes 

• Carries out accounting tasks using WINPACCS accounting software and prepares daily and month end closures and bank reconciliation vouchers;
• Submits the month end closures from the project and office accounting, cash books and account balance vouchers (through or from WINPACCS) to the officer responsible for the contract and cooperation and ensures acceptance via WINPACCS online;
• Uses WINPACCS online to set up project bookkeeping and cashbook changes;
• Raises questions and finds answers on the online WINPACCS discussion platform;
• Assists with the transfer of funds to projects.

 Travel Claim Calculation 

• Calculates national and international travel claims;
• Calculates travel advances;
• Processes settlement of applications for the reimbursement of travel expenses;
• Monitors the international duty trip lists and forwards them to GIZ Head Office;
• Follows up on outstanding travel advances.

• Monitors income, expenditure and the monthly bank reconciliation;
• Manages the processing of letters of credit if applicable;
• Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the Head of Unit;
• Prepares the SARS working papers for all VAT claims for submission to SARS via E-Filing, monitors the VAT refunds, prepares the booking vouchers and attends to the re-submission of rejected VAT claims.

Internal Control

• Checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary;
• Advises on financial aspects of the projects;
• Carries out internal controls - both checklist A and monthly error sheets as yearly internal controls of projects - in accordance with GIZs internal controlling manual.

 Invoice checking

• Checks all invoices for Services, Consultant and Logistics Contracts, Procurement of Goods;
• Checks all accountability for Financing Agreements and Local Subsidies;
• Is responsible for the material correctness of each invoice according to the relevant contract file;
• Is responsible for the maintenance of the SAP data relating to Invoice Check in CoSoft;
• Obtains the confirmation of performance from the relevant officer responsible for the contract and cooperation.

 Other Duties / Additional Tasks

• Reports all problems with financial administration and compliance without delay;
• Is responsible for regular filing in accordance with GIZ rules;
• Performs other duties and tasks at the request of management.

• This position is based in Pretoria and is a long term fixed contract
• A motivation letter "Why Giz .... and why do you think you will fit into this organisation?
• Kindly provide us with a detailed CV with your accomplishments at each company